University of Wisconsin–Madison

Engineering event FAQ

What if my question is not answered on this page?

Please ask! We’ll be happy to answer you and to update this page with information that’s important to know. You can email your question to perspective@engr.wisc.edu with the subject line, “Engineering graduate recognition event question,” and we’ll respond quickly.

EVENT

Graduates: Click here to register to attend!

Where and when is the engineering ceremony?

The College of Engineering Graduate Recognition event is May 13, 2017, in the Kohl Center. Doors open at 2:00 p.m. for a reception; the ceremony begins at 3 p.m. Graduates will march as a group onto the Kohl Center floor for the event; all graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by department and degree, for this processional. Please note that everyone who enters the Kohl Center will be subject to screening. For more information, see the UW Athletics carry-in policy.

How is the engineering EVENT different from the UW-Madison commencement at Camp Randall Stadium?

The College of Engineering event is a formal event. During the event, graduating engineers at all levels will march across the stage in the company of their peers, have their name read, shake hands with college and department or program leaders, receive their red diploma cover, and have a graduation photo taken.

The campus-level Camp Randall event is for UW-Madison bachelor’s and master’s candidates. Chancellor will confer degrees and recognize graduates by program; however, they will not walk across a stage and have their names read.

The UW-Madison ceremony for doctoral and professional degree candidates is May 12, 2017, at 5:30 p.m. in the Kohl Center. We encourage all engineering doctoral and professional degree candidates to attend the College of Engineering ceremony, as well.

Are tickets required?

Tickets are not required, as the Kohl Center has ample space for all guests. We do ask that students who intend to participate in the engineering event register here.

Is there a limit to the number of guests allowed?

The Kohl Center has ample space for as many guests as you would like to attend. Tickets are not required; however, we do ask that students who intend to participate in the engineering event register here.

How long will the EVENT last?

The event itself will begin at 3 p.m. and conclude at approximately 5 p.m.

Will the EVENT be videotaped or live-streamed?

No; however, your family and friends are welcome to photograph and/or videotape the event.

Is there a rehearsal?

No. Please arrive at the Kohl Center early, however. Graduates will march as a group onto the Kohl Center floor for the event; all graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by department and degree, for this processional.

Where will degree candidates be seated?

All degree candidates will be seated, by department or program and degree level, on the Kohl Center floor.

Will graduates’ names be read at this EVENT?

Yes. We will recognize all graduates individually as they march across the stage.

Will graduates walk across the stage at the engineering EVENT?

Yes. Graduates will march across the stage in the company of students from their major and degree level.

Will my name appear in a printed program?

If you have applied for graduation through the student center in My UW, we will include you in the College of Engineering Graduate Recognition event program, provided you do not have FERPA restrictions on the release of your information. (See the following question; to be included in the engineering program, you must authorize release of your name.)

How do I know whether I have a FERPA restriction on the release of my information?

You can locate this information in your student center in My UW. Go into your student center, click “personal information,” then click the “privacy” tab. Click FERPA restrictions, scroll down to “names.” If there is nothing written next to “names,” you do not have a FERPA restriction on the release of your name. If you see “restriction activated,” your name will not be included in our printed program. To release the name restriction, click the release button, then press save at the bottom of the screen.If you need additional assistance or information, you can contact the UW-Madison Office of the Registrar.

Can I walk across the stage if my name is not in the program?

Yes. You will provide your name to our name readers just prior to walking across the stage.

When should I arrive at the Kohl Center?

The Kohl Center will open at 2 p.m. All graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by degree and department, for the processional.

Will there be food available at the Kohl Center?

The College of Engineering is hosting a reception from 2:00 to 3:00 p.m. for engineering graduates and their guests. This reception will include light refreshments.

What are my options for transportation/parking?

There are many options! Go to the transportation and parking page for detailed information about where to park and how to get around campus.

FOR GRADUATING ENGINEERS

Who can participate in the engineering EVENT?

Students who are graduating with bachelor’s, master’s or PhD engineering degrees are welcome to take part in the College of Engineering event. Students who have completed degree requirements in December 2016 or May 2017 or who anticipate completing degree requirements in August 2017 may participate.

How do I indicate I’m planning to participate in the engineering EVENT?

If you would like to participate in the College of Engineering event, please register here.

What should I wear for the engineering EVENT?

The College of Engineering event is a formal event and cap and gown are required. View the University Book Store’s timeline for ordering a cap and gown. Students who attend without a cap and gown will not be allowed to participate in the event on the Kohl Center floor. Graduates also must be wearing appropriate footwear (e.g., flip-flops are not allowed), as well as attire under their gown, or they will be asked to leave the event. Students also may wear stoles (for example, from campus entities).

Where do I sit?

All graduates will be seated on the floor of the Kohl Center by department or program and degree. However, graduates first will march as a group onto the Kohl Center floor for the event; all graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by department and degree, for this processional. Note that access to the floor of the Kohl Center is restricted to graduates and event officials. Parents and guests are not permitted access to the Kohl Center floor.

Will I walk across the stage at the engineering EVENT?

Yes. You will march across the stage in the company of students from your major and degree level.

Will I have my photo taken?

Yes. We have hired a professional graduation photography company to photograph you as you exit the stage.

How will I get my red diploma cover?

BS, ME and MS graduates will receive your red diploma cover when you walk across the stage. You will not receive it when you pick up your cap and gown in the University Book Store. If you do not plan to attend the engineering event, you can pick up a diploma cover from the UW-Madison Office of the Registrar.

When should I arrive at the Kohl Center?

The Kohl Center will open at 2 p.m. All graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by department and degree, for the processional.

How do I confirm that I have completed my degree requirements?

Visit the Office of the Registrar’s website for information about assessing eligibility for graduation.

What happens if I can’t or don’t attend the engineering EVENT?

Your attendance is completely voluntary; the university will mail your diploma several weeks after commencement, and choosing to bypass any graduation ceremony will not affect your graduation status. However, given the event’s special significance for you and your families and friends, we encourage you to participate.

FOR GRADUATES PLANNING TO PARTICIPATE IN BOTH events

What transportation options are there for traveling to and from Camp Randall and the Kohl Center?

There are many options! Go to the transportation and parking page for detailed information about where to park and how to get around campus.

How can I make the most of my experiences at both events?

For the Camp Randall Stadium ceremony, College of Engineering graduates will sit together in the stadium. Look for more information about best places for your family and friends to sit. After the ceremony, you and your guests should look for College of Engineering marshals and ushers, who will help you exit the stadium efficiently and provide information about options for traveling to the Kohl Center.

College of Engineering graduates who plan to attend both events should exit Camp Randall Stadium immediately following the conclusion of the ceremony, at approximately 1:15 p.m. Note: Engineering graduates should not participate in the organized photo session at Camp Randall Stadium.

Plan to arrive at the Kohl Center beginning at 2 p.m. so that you have plenty of time enjoy the engineering reception and locate your seats for the event, which begins at 3 p.m. All graduates must be in the lower level of the Kohl Center by 2:30 p.m. to line up, by degree and department, for the processional.

FOR PEOPLE WITH DISABILITIES

How can I get a seat for someone with mobility challenges?

Street-level entry to the Kohl Center is available through Gate A off Dayton Street. Accessible seating in the Kohl Center is available on a first-come, first-served basis. ADA platforms are located in sections 103, 105, 111, 119, 125 and 127. Because we hope to provide ADA seating for as many mobility-challenged guests as possible, we highly recommend that only one companion sit with each guest.

Additionally, for people with limited mobility, the top two rows in each section of the 100 level of the Kohl Center are “easier-access” seating. Those seats require guests with limited mobility to navigate only one or two steps. We recommend those people who are able to walk up or down a few steps sit in those rows so that we are able to provide additional space on the ADA platforms for people who are unable to navigate steps.

There will be a sign-language interpreter. For the best view of this individual, guests should sit in section 121 of the Kohl Center.

If you have questions or need more information about accessibility at the Kohl Center, call (608) 263-5645.

How can I get parking for someone with mobility challenges?

Accessible parking at the Kohl Center is limited. Please note that disabled plates and cards are required to secure space in lots reserved for accessible commencement parking.

The accessible drop-off location for the Kohl Center is on Dayton Street directly in front of the building at Gate A. There will be golf carts services assisting people from drop-off locations and nearby lots to the entrances. Anyone in need of wheelchair services can contact Guest Services at (608) 263-5645 on the day of the ceremony.

Learn more about all of your transportation options on the UW-Madison Commencement parking and shuttles page.

 

Will the ceremony be captioned?

Captioning will not be provided, however, an ASL interpreter will be on hand in a designated area. For the best view of this individual, guests should sit in section 121 of the Kohl Center.